We do not write grant applications. We deliver what is essential to submit them: process descriptions, implementation scope, benchmarked budgets, schedules, and KPIs. The grant application itself is managed by a grant consultancy, yours or one we recommend.
Amounts and percentages below reflect PARP publications and advisory portals as of September 2026. Eligible costs depend on the specific call rules. Verify current calls at parp.gov.pl and funduszeeuropejskie.gov.pl before deciding, or ask us to review them with you.
Programs used by companies implementing AI
| Program | Target audience | Amount and funding | Scope |
|---|---|---|---|
| PARP: SME automation and robotics | Small and medium enterprises | According to PARP publications up to 800,000 PLN, up to 70% of costs | Process automation, including AI, integration, and team training |
| KPO: SME digitization (A2.1.1) | Small and medium enterprises | According to publications up to 200,000 PLN, 50–80% depending on the call | Software, hardware, implementation, and training related to digitization |
| FENG: SMART Pathway | SMEs and large enterprises, R&D and implementation projects | According to publications up to 3 million PLN for SMEs, 50–70% | R&D and implementation of new solutions, including custom AI built for the company |
| Development Services Database: training and consulting | Small and medium enterprises | Reimbursement of up to 83% of costs for automation and AI services | Training in AI literacy (Art. 4) and implementation consulting |
| PARP: Inno_Lab AI Pilot | SMEs in priority sectors: construction, manufacturing, transport, warehousing | Call in preparation, terms upon announcement | Pilot AI implementations in company processes |
As of September 2026 according to PARP publications and advisory portals. Call regulations take precedence over this table.
What grants accept and what they reject
Prefers measurable indicators
Handling time per case, error rate, process cost before and after. That is why a week of pre-implementation measurement is also part of the application.
Prefers integration with existing infrastructure
Connecting to ERP, warehouse management, or CRM is an eligible, demonstrable cost. In our implementations, this starts at 2,000 PLN per integration, the largest item alongside hardware.
Prefers team training
AI literacy training is both an obligation under Article 4 of the AI Act and an eligible cost covered by many grant calls.
Dislikes subscriptions as the only cost
A tool subscription without implementation, integration, and metrics is rarely an eligible cost and rarely passes substantive evaluation.
Dislikes "AI" without a process
An application that includes technology without a clear process, baseline metrics, and a designated owner returns from evaluation with formal objections.
Dislikes projects ending on delivery day
Project durability usually covers three years. Who maintains the system and with what budget must be specified before submission.
What we prepare for your application
- Process description with baseline statusWith exact metrics: case volume, minutes spent, error counts. This baseline serves as the benchmark for the target result indicator.
- Implementation scope defined by indicatorsDeliverables, implementation stages, and the metrics evaluated at the end of each phase.
- Itemised quote with referencesJust like on our pricing page: each amount linked to its reference implementation. Evaluators see exactly where every figure originates.
- ScheduleFour to eight weeks from workshop to production, delivered in separately signable stages.
- Training planCurriculum, roles, number of hours, documentation compliant with Article 4 of the AI Act.
- Hardware list if the model runs on premisesWith a local AI server, the company owns the hardware. Based on our deployments, from 18,500 PLN gross for an email summarisation workstation. Hardware eligibility depends on the specific grant call.
Pitfalls
Application deadlines drive the schedule
A grant-funded implementation begins not when the company is ready, but when the call is open and the agreement is signed. Several months usually pass between submission and the decision.
Own contribution is real
With 70% funding, the company covers 30% and pays upfront, as most programs settle via reimbursement or capped advances.
Vendor lock-in
An application where all value relies on a single vendor's licence is risky for the business and scores poorly. Prompts, configuration, and data should remain company property, with the flexibility to switch models.
Double funding
The same expense cannot be covered by two separate programs. Training from the Development Services Database (BUR) and PARP implementations must be separated during the planning stage.
As of September 5, 2026, according to PARP publications and advisory portals. Amounts, percentages, and deadlines depend on the specific call rules; verify them at parp.gov.pl and funduszeeuropejskie.gov.pl before deciding.
Questions and answers
Frequently asked questions
Will a grant cover a ChatGPT or Claude subscription?
Usually not as a standalone cost. Programs fund implementation: integration, configuration, hardware, training, and measurable KPIs. A software subscription alone without implementation rarely passes technical evaluation.
Does HEXART write grant applications?
No. We prepare the technical and operational documentation: process metrics, implementation scope, benchmarked budget, schedule, training plan, and hardware specifications. The application itself is managed by a grant consultancy, yours or one we recommend.
Is an on-premise AI server an eligible cost?
In many calls, hardware is an eligible cost, but specific call rules govern eligibility. The advantage of including a server in the application is long-term ownership; after purchase, running costs drop to electricity, roughly 130 PLN monthly based on our deployment.
How long does it take from application to a live deployment?
Call evaluation, assessment, and contracting usually take several months, depending on the program. Implementation after signing takes 4–8 weeks from workshop to production. Process mapping and baseline measurement must happen before applying, as KPIs are required upfront.
Other paths
What next
We want to startWhere to start AI implementation in a companyWhich process to pick first, how to measure it, and how to tell it has paid off.
We built it ourselvesReview of an AI implementation you built yourselfAn agent set up in Claude Code, n8n, or Make works until it does not. We check what happens when it stops.
Law and oversightAI Act and Polish law: company obligationsArticle 4, Article 50, Polish law from August 11, penalties from October 28. What we check and what documentation we deliver.- GeneratorImplementation plan in nine questionsIndustry, size, process, data, systems. In response, you receive recommendations, stages, cost benchmarks, responsibilities, and grants. Every item cites a source.
No-obligation call
Let us check together if an active call covers this
30 minutes: which process, which systems, what budget. You leave with confirmation on whether and from which program this can be funded, and what needs to be calculated before submitting the application.